Data protection policy
We are very pleased that you are interested in our company. Data protection is a high priority for the management of Kehrbaum Architekten AG. You may use the web pages of Kehrbaum Architekten AG without providing any personal data. However, if you wish to make use of specific services of our company via our website, processing of personal data could become necessary. If processing personal data is necessary and there is no legal basis for such processing, we will generally request your consent.
The processing of personal data, such as the name, address, e-mail address, or telephone number shall always be in accordance with the EU General Data Protection Regulation as well as country-specific data protection provisions that apply to Kehrbaum Architekten AG. By means of this data protection policy, our company seeks to inform the public about the type, scope and purpose of the personal data we collect, use and process. Furthermore, this data protection policy informs users of our website of their rights.
As the responsible party for data protection, Kehrbaum Architekten AG has implemented numerous technical and organisational measures to ensure the most complete protection of personal data processed through this website. Nevertheless, web-based data transmissions may be subject to security breaches, such that absolute protection cannot be guaranteed. For this reason, every user of our website is free to transmit personal data to us by alternative means, for example, by telephone.
1. Definition of terms
The data protection declaration of Kehrbaum Architekten AG is based on the terms used by the European regulatory authorities when issuing the General Data Protection Regulation (GDPR). In order to ensure that our data protection policy can be easily read and understand by the public as well as our customers and business partners, we would like to explain the terms used in advance.
We use the following terms, among others, in this data protection policy:
(a) Personal data
Personal data means any information relating to an identified or identifiable natural person (hereinafter “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
(b) Data subject
The data subject refers to any identified or identifiable natural person whose personal data are processed by the responsible party.
Processing is any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organisation, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, comparison or combination, restriction, erasure or destruction.
(d) Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting their future processing.
Profiling is any form of automated processing of personal data which consists in using such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects relating to that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or change of location.
Pseudonymisation is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures which ensure that the personal data are not attributed to an identified or identifiable natural person.
(g) Responsible party or party responsible for processing
The responsible party or party responsible for processing is the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by European Union or Member State law, the responsible party or the specific criteria for its designation may be provided for under Union or Member State law.
A processor refers to a natural or legal person, public authority, agency or other body which processes personal data on behalf of the responsible party.
A recipient is a natural or legal person, public authority, agency or other body to whom personal data are disclosed, whether or not a third party. However, public authorities that receive personal data in the context of a specific investigation under Union or Member State law shall not be considered recipients.
j) Third Parties
A third party refers to a natural or legal person, public authority, agency or other body other than the data subject, the responsible party, the processor and the persons authorised to process the personal data under the direct responsibility of the responsible party or the processor.
Consent shall mean any freely given specific and informed indication of the wishes of the data subject in the form of a statement or other unambiguous affirmative act by which the data subject signifies his or her agreement to the processing of his or her personal data.
2. Name and address of the responsible party
The responsible party within the meaning of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other provisions of a data protection nature is:
Kehrbaum Architects AG
Klaus Kehrbaum (Chairman of the Board)
Phone: +49 (89) 4523598-0
The data subject can prevent the placement of cookies by our website at any time by means of an appropriate setting of the Internet browser used and thus permanently object to cookies. Furthermore, cookies that have already been placed can be deleted at any time via an internet browser or other software programmes. This is possible on all common internet browsers. If the data subject deactivates the placement of cookies in the Internet browser used, not all functions of our website may be fully usable.
4. Collection of general data and information
The website of Kehrbaum Architekten AG collects a series of general data and information every time a data subject or automated system accesses the website. This general data and information is stored in the log files of the server. The following data may be collected: (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the sub-websites that are accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information that serve to avert danger in the event of attacks on our information technology systems.
When using these general data and information, Kehrbaum Architekten AG does not draw any conclusions about the data subject. Rather, this information is needed (1) to deliver the contents of our website correctly, (2) to optimise the contents of our website and the advertising for these, (3) to ensure the long-term functionality of our information technology systems and the technology of our website, and (4) to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber-attack. Therefore, Kehrbaum Architekten AG analyses anonymously collected data and information on one hand, and on the other hand, with the aim of increasing the data protection and data security of our company, so that we can ultimately ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from any personal data provided by a data subject.
5. Routine deletion and blocking of personal data
The responsible party shall process and store personal data of the data subject only for the time necessary to achieve the purpose of storage or where provided for by the European regulatory authorities or other legislator in laws or regulations to which the responsible party is subject.
If the purpose of storage no longer applies or if a storage period prescribed by the European regulatory authorities or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.
6. Rights of the data subject
a) Right to confirmation
Every data subject shall have the right, granted by the European regulatory authorities, to obtain confirmation from the responsible party as to whether personal data concerning him or her are being processed. If a data subject wishes to exercise this right, he or she may, at any time, contact any employee of the responsible party.
b) Right to information
Any data subject affected by the processing of personal data has the right, granted by the European regulatory authorities, to obtain from the responsible party, at any time and free of charge, information about the personal data stored about him or her and a copy of that information. Furthermore, the European regulatory authorities have granted the data subject access to the following information:
- the purposes of the processing
- the categories of personal data processed
- the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organisations
- if possible, the planned duration for which the personal data will be stored, or, if this is not possible, the criteria for determining this duration
- the existence of a right to rectify or erase the personal data concerning them or to have the processing restricted by the responsible party or to object to such processing
- the existence of a right of appeal to a supervisory authority
- if the personal data are not collected from the data subject: Any available information about the origin of the data
- The existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.
– Furthermore, the data subject shall have the right to obtain information as to whether personal data have been transferred to a third country or to an international organisation. If this is the case, the data subject shall also have the right to obtain information on the appropriate safeguards in relation to the transfer.
If a data subject wishes to exercise this right of access, he or she may, at any time, contact any employee of the responsible party.
c) Right of rectification
Any data subject affected by the processing of personal data shall have the right granted by the European regulatory authorities to obtain the rectification without delay of inaccurate personal data relating to him or her. Furthermore, the data subject has the right to request the completion of incomplete personal data, including by means of a supplementary declaration, taking into account the purposes of the processing.
If a data subject wishes to exercise this right of rectification, he or she may, at any time, contact any employee of the responsible party.
d) Right to erasure (right to be forgotten)
Any data subject affected by the processing of personal data shall have the right, granted by the European regulatory authorities, to obtain from the responsible party the erasure without delay of personal data concerning him or her, where one of the following grounds applies and insofar as the processing is not necessary:
- The personal data were collected or otherwise processed for purposes for which they are no longer necessary.
- The data subject withdraws the consent on which the processing was based pursuant to Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR and there is no other legal basis for the processing.
- The data subject objects to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) GDPR.
- The personal data have been processed unlawfully.
- The erasure of the personal data is necessary for compliance with a legal obligation under European Union or Member State law to which the responsible party is subject.
- The personal data have been collected in relation to information society services offered pursuant to Article 8(1) GDPR.
- If one of the aforementioned reasons applies, and a data subject wishes to arrange for the deletion of personal data stored by Kehrbaum Architekten AG, he or she may, at any time, contact any employee of the responsible party. The employee of Kehrbaum Architekten AG will arrange for the deletion to be carried out immediately.
If the personal data has been made public by Kehrbaum Architekten AG, and our company as the responsible party is obliged to delete the personal data pursuant to Article 17(1) of the Data Protection Regulation, Kehrbaum Architekten AG shall implement reasonable measures, including technical measures, to ensure that other data controllers process the published personal data and that the data subject has requested from the other data controllers the deletion of all links to the personal data or copies or replications of the personal data, unless the processing is necessary. The employee of Kehrbaum Architekten AG will arrange the necessary procedures in individual cases.
e) Right to restriction of processing
Any data subject affected by the processing of personal data has the right, granted by the European regulatory authorities, to obtain from the responsible party the restriction of processing where one of the following conditions is met:
- The accuracy of the personal data is contested by the data subject for a period enabling the responsible party to verify the accuracy of the personal data.
- The processing is unlawful, the data subject objects to the erasure of the personal data and requests instead the restriction of the use of the personal data.
- The responsible party no longer needs the personal data for the purposes of the processing, but the data subject requires it for the assertion, exercise or defence of legal claims.
- The data subject has objected to the processing pursuant to Article 21(1) of the GDPR and it is not yet clear whether the legitimate grounds of the responsible party override those of the data subject.
- If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of personal data stored by Kehrbaum Architekten AG, he or she may, at any time, contact any employee of the responsible party. The employee of Kehrbaum Architekten AG will arrange the restriction of the processing.
f) Right to data portability
Any data subject affected by the processing of personal data shall have the right, granted by the European regulatory authorities, to receive the personal data concerning him or her, which have been provided by the data subject to a responsible party, in a structured, commonly used and machine-readable format. The data subject shall also have the right to transmit such data to another responsible party without hindrance from the responsible party to whom the personal data have been provided, provided that the processing is based on consent pursuant to Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR or on a contract pursuant to Article 6(1)(b) of the GDPR and the processing is carried out by automated means, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the responsible party.
Furthermore, when exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the data subject shall have the right to obtain that the personal data be transferred directly from one responsible party to another responsible party, to the extent that this is technically feasible and provided that this does not adversely affect the rights and freedoms of other individuals.
In order to assert the right to data portability, the data subject may at any time contact any employee of Kehrbaum Architekten AG.
g) Right to object
Any person affected by the processing of personal data shall have the right granted by the European regulatory authorities to object at any time, on grounds relating to his or her particular situation, to the processing of personal data concerning him or her which is carried out on the basis of Article 6(1)(e) or (f) of the GDPR. This also applies to profiling based on these provisions.
Kehrbaum Architekten AG shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the assertion, exercise or defence of legal claims.
If Kehrbaum Architekten AG processes personal data for the purpose of direct marketing, the data subject shall have the right to object at any time to processing of personal data processed for such marketing. This also applies to the profiling, insofar as it is related to such direct marketing. If the data subject objects to Kehrbaum Architekten AG processing the data for direct marketing purposes, Kehrbaum Architekten AG will no longer process the personal data for these purposes.
In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her which is carried out by Kehrbaum Architekten AG for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless such processing is necessary for the performance of a task carried out in the public interest.
In order to exercise the right to object, the data subject may directly contact any employee of Kehrbaum Architekten AG or another employee. The data subject is also free to exercise his or her right to object by means of automated procedures using technical specifications in connection with the use of information society services, notwithstanding Directive 2002/58/EC.
h) Automated decisions in individual cases including profiling
Any data subject affected by the processing of personal data shall have the right, granted by the European regulatory authorities, not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her, provided that the decision (1) is not necessary for entering into, or the performance of, a contract between the data subject and the responsible party, or (2) is authorised by European Union or Member State law to which the responsible party is subject and that such law lays down appropriate measures to safeguard the data subject’s rights and freedoms and legitimate interests, or (3) is made with the data subject’s explicit consent.
If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and the responsible party, or (2) it is made with the data subject’s explicit consent, Kehrbaum Architekten AG shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, which include at least the right to obtain the data subject’s involvement on the part of the responsible party, to express his or her point of view and to contest the decision.
If the data subject wishes to exercise the rights concerning automated decisions, he or she may contact any employee of the responsible party at any time.
i) Right to revoke consent under data protection law
Any person affected by the processing of personal data has the right granted by the European regulatory authorities to withdraw consent to the processing of personal data at any time.
If the data subject wishes to exercise the right to withdraw consent, he or she may, at any time, contact any employee of the responsible party.
7. Data protection provisions on the use and application of Google Analytics (with anonymisation function)
The responsible party has integrated the Google Analytics component (with anonymisation function) on this website. Google Analytics is a web analysis service. Web analysis is the collection, compilation and evaluation of data about the behaviour of visitors to websites. Among other things, a web analysis service collects data on the website from which a data subject has accessed a website (so-called referrers), which sub-pages of the website have been accessed or how often and for how long a sub-page has been viewed. A web analysis is mainly used to optimise a website and to analyse the costs and benefits of internet advertising.
The operating company of the Google Analytics component is Google Ireland Limited, Gordon House, Barrow Street, Dublin, D04 E5W5, Ireland.
The responsible party uses the addition “_gat._anonymizeIp” for web analysis via Google Analytics. By means of this addition, the IP address of the Internet connection of the data subject is shortened and anonymised by Google if access to our Internet pages is made from a member state of the European Union or from another state party to the Agreement on the European Economic Area.
The purpose of the Google Analytics component is to analyse the flow of visitors to our website. Google uses the data and information obtained, among other things, to evaluate the use of our website, to compile online reports for us showing the activities on our website and to provide other services in connection with the use of our website.
Google Analytics sets a cookie on the information technology system of the data subject. Cookies and their function have already been explained above. By setting the cookie, Google is enabled to analyse the use of our website. Each time one of the individual pages of this website operated by the data responsible party is accessed and on which a Google Analytics component has been integrated, the web browser on the data subject’s information technology system is automatically caused by the respective Google Analytics component to transmit data to Google for the purpose of online analysis. As part of this technical process, Google obtains knowledge of personal data, such as the IP address of the data subject, which Google uses, among other things, to track the origin of visitors and clicks and subsequently to enable commission calculations.
By means of the cookie, personal information, for example, the access time, the location from which an access originated and the frequency of visits to our website by the data subject, is stored. Each time the data subject visits our website, this personal data, including the IP address of the internet connection used by the data subject, is transmitted to Google in the United States of America. This personal data is stored by Google in the United States of America. Google may pass on this personal data collected via the technical process to third parties.
The data subject can prevent the setting of cookies by our website, as already described above, at any time by means of an appropriate setting of the web browser used and thus permanently object to the setting of cookies. Such a setting of the web browser used would also prevent Google from setting a cookie on the information technology system of the data subject. In addition, a cookie already set by Google Analytics can be deleted at any time via the web browser or other software programmes.
8. Legal basis of the processing
Article 6 I lit. a GDPR serves as the legal basis for our company for processing operations in which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of any other service or consideration, the processing is based on Article 6 I lit. b GDPR. The same applies to processing operations that are necessary for the implementation of pre-contractual measures, for example, in the case of enquiries about our products or services. If our company is subject to a legal obligation by which the processing of personal data becomes necessary, such as for the fulfilment of tax obligations, the processing is based on Art. 6 I lit. c GDPR. In rare cases, the processing of personal data might become necessary in order to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were to be injured on our premises and as a result his or her name, age, health insurance details or other vital information had to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6 I lit. d GDPR. Finally, processing operations could be based on Art. 6 I lit. f GDPR. Processing operations which are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to protect a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject do not take precedence. Such processing operations are permitted to us in particular because they were specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the data subject is a customer of the responsible party (reason for consideration 47, sentence 2 of the GDPR).
9. Legitimate interests in the processing pursued by the responsible party or a third party
If the processing of personal data is based on Article 6 I lit. f GDPR, our legitimate interest is the performance of our business activities for the benefit of the well-being of all our employees and our shareholders.
10. Duration for which the personal data are stored
The criterion for the duration of the storage of personal data is the respective statutory retention period. After expiry of the period, the corresponding data is routinely deleted if it is no longer required for the fulfilment or initiation of the contract.
11. Legal or contractual requirements to provide the personal data; necessity for the conclusion of the contract; obligation of the data subject to provide the personal data; possible consequences of not providing the personal data
We would like to inform you that the provision of personal data is sometimes required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information on the contractual partner). Sometimes, in order to conclude a contract, it may be necessary for a data subject to provide us with personal data that must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data if our company concludes a contract with him or her. Failure to provide the personal data would mean that the contract with the data subject could not be concluded. Before providing personal data by the data subject, the data subject must contact one of our employees. Our employee will explain to the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what the consequences of not providing the personal data would be.
12. Existence of automated decision making
As a responsible company, we do not use automatic decision-making or profiling.